EvBoo will automatically give your registered groups access to your event when they register.
It is likely you’ll want to grant access to different members of your team for different purposes.
Event Administrators are able to grant these permissions directly from within EvBoo. Selecting ‘New User / Service Team’ from the main (top) menu to get started. You’ll notice that there are plenty of roles to choose from. The table below describes the role choices and access that is granted to each role (and its scope).
| User Role | Intended for | Access |
|---|---|---|
| Event Rep / Committee | Members of the Event Organising team / committee | Read Only access to the list of registrations. |
| Event Administrator | The person responsible for managing EvBoo for this event. | This role can access all information, including personal information from all registrations and can change the configuration of the system. |
| Event Booking Admin | Anyone involved in managing the registration process for the event. | This role can access all information, including personal information from all registrations and record payments etc. They are unable to configure the EvBoo system. |
| Admin Centre User (onsite) | Intended for anyone on the admin team that is onsite at the event. | This role can access all information, including personal information from all registrations and record payments etc. They are unable to configure the EvBoo system. |
| Organisation / County / Division / District Rep | Commissioners (e.g. District, Division or County Commissioner or Assistant such as ADC Scouts). | Read Only access to see list of registrations within their organisation (e.g. their division or district). For this to function, districts, divisions and groups must be provided. |
| Service Team | Leaders of an event service team | Read and Modify personal information of members of their service team and can view payments etc. |
| Safety / Stewarding Team | Leaders of the Event Safety / Stewarding Team. | As with Service Teams however can also see personal information of all attendees during the event. |
| First Aid Centre | Members of the Event Service Team | As with Service Teams however can also see personal information of all attendees during the event. |
| Gate / Offsite Transport Team | Members of the Event Service Team that are responsible for managing gates and dispatching transport to offsite activities. | They can view Participant Location information including participants details. They can also search for participants in order to locate their ID. |
| Activity Team Admin | Members of the Event Activity Planning Team | Read and Modify personal information of members of the Activity Team. In addition can see, edit and approval events provided. |
| Activity Provider | An activity provider. | Can read and edit member of their own activity provider team (either commercial or organisational). This is a role similar to the registration user but for activity providers rather than attendees. |
| Registration User | Leaders of groups attending the event. | Can read and edit the personal about their group (section only). They can submit activity details (if enabled) and view payments made and due. |